VENDOR INFORMATION:  Prior to the festival, you will receive a packet containing information and instructions for arrival, set-up, and tear down of your booth. There will be an additional $50 charge for ANY vendor that has broken down before the Festival is over, or unless that vendor has been told otherwise by a Chamber/ OTD Festival 2024 Committee representative. (Food Vendor breakdown at 11 PM – All other vendors breakdown at 6 PM).  That vendor will also NOT be allowed to return to the next festival unless approved by the Hutto Area Chamber of Commerce. For questions regarding vendor registration and/or OTD Festival 2024, please contact the Hutto Area Chamber of Commerce at 512.759.4400 or via email at marketing@huttochamber.com

REGISTRATION – FOOD VENDORS: The cost of registration is located on the OTD Festival application form.  If the booth area is not left like it was found (dirty, messy, in disrepair) a $50 fee will be assessed to the vendor.  The Hutto Area Chamber of Commerce reserves the right to limit what menu items may be made available at any food booth. Certified fire extinguishers are required and must be operational and have an inspection tag attached. Small, approved generators will be allowed. A booth is considered a “food vendor booth” if a temporary food establishment permit is required by the Williamson County and Cities Health District (i.e. the food is handled outside the packaging in ANY WAY by the vendor, including on-site preparation and sampling).

Food vendor booths, as described in this paragraph, must submit a $50 permit inspection fee to the Williamson County and Cities Health District (WCCHD). Please submit payment before Friday, October 4, 2024 to WCCHD. 

Checks should be made payable to WCCHD. Prepackaged foods not require time and temperature control for safety and are produced in a legally permitted facility and sold in original packaging do not require permits. A permit will be required if samples are to be served to the public unless the samples are prepackaged at a permitted, inspected facility.

Food vendors MUST have the proper certification from the Williamson County Health Department and a copy must be submitted with the OTD Festival Vendor Registration form.
Requirements: WCCHD Temporary Food Establishment Requirements
Application: WCCHD Temporary Food Establishment Application

Food Truck/Trailer Vendors-  Exhaust Hoods  Mobile food preparation vehicles that are equipped with appliances that produce smoke or grease laden vapors shall be equipped with a kitchen exhaust hood and that kitchen exhaust hood shall be protected by an automatic fire extinguishing system. (Per City of Hutto Fire Department and Williamson County Fire & Rescue.)

SPACE ASSIGNMENT: Priority will be given accordingly, based upon receipt of the application and any special needs and compatibility of vendors.  For safety precautions and in the event of conditions beyond its control, the Hutto Area Chamber of Commerce reserves the right to rearrange the floor plan and relocate any vendor booth. 10’ x 10’ or 10’ x 20’ booth are open spaces only.  Vendors provide canopy, tables, chairs, etc.

BOOTH ATTENDANTS: Each exhibitor must keep an attendant at the display during the open hours of the festival. All attendants must be legitimate employees or representatives of the exhibitor. The exhibitor will keep the occupied space in good order. Items may not be placed in the aisles or walkways during the open hours of the festival.

TAXES: Each exhibitor must comply with all State and local tax regulations. LIABILITY: The exhibitor agrees to defend, indemnify and hold harmless the OTD Festival, its Committee, the Hutto Area Chamber of Commerce, The City of Hutto, and their officers, agents, employees and volunteers from all actions, suits, claims damages, losses and expenses including interest and attorney fees in connection with any personal injuries or property damages arising out of or in any way connected with the use of the exhibit space in Hutto, its premises or any of the facilities or equipment located thereon, regardless of whether such damage or injuries are caused in part by someone other than the exhibitor.