HR Compliance Coordinator

Job Title

HR Compliance Coordinator

Category

Human Resources

Location

Austin, TX 78723 US (Primary)

Education

High school diploma or GED

Career Level

Experienced (Non-Manager)

Shift Type

Regular Business Hours (no Saturdays)

Job Type

Full-time

Exemption Type

Exempt

Wage Amount

***

Job Description

General Summary – Primary Functions

The primary purpose of this position is to assist the credit union in achieving its mission of becoming our members’ first choice as their partners to make informed financial decisions. With the support of our exceptional staff, we provide products, services, and education while maintaining the highest standards and actively supporting our community. Your role to achieve this mission will be to facilitate full implementation of compliance across the United States as it pertains to local and Federal Labor Laws and to report and manage compliance breaches and exposure. You will be responsible for developing, implementing, and maintaining internal policies and procedures in accordance with state and federal legislation. Establish SUI, SIT, FIT, and business filings in new state and local areas. Main point of contact for employee engagement and retention outside of the state of Texas.

Essential Job Functions
1. Provide the Highest Quality of service based on the following Core Values:
a. Partner Up

1. I will welcome (Team) Members in a prompt, enthusiastic, professional manner and I will genuinely thank them for the privilege of serving them and offering future assistance.
2. I will approach each (team) member’s experience as a relationship, not an interaction/transaction.

iii. I will actively listen to identify the unique needs of our (team) members and educate/inform them of options.

1. Team Up

1. I will consistently share information with my team members to improve service.
2. I will value my team members.

1. Own Up

1. I will demonstrate a positive attitude.
2. I will take ownership of the (team) members’ problem and seek an immediate resolution

iii. I will take pride in my work environment and organize my daily activities to increase productivity.

1. Step Up

1. I will use my knowledge and expertise to serve (team) members’ needs efficiently and accurately.
2. I will enhance my knowledge and expertise to increase my value to the organization.

2. Compliance:

1. Serve as a general compliance specialist for the Human Resources department. This requires the individual to stay up to date on new or changing legislative and regulatory issues impacting labor laws at the local, state, and federal levels.
2. Partner with the HR leadership to develop and maintain employment policies, procedures, practices, handbooks, and communications in compliance with federal and state regulations.
3. Work with legal counsel to determine the viability for remote employees in new states. Make recommendations to HR Leadership.
4. Communicate with and train HR employees on new laws and regulations impacting Credit Union employees.
5. Partner with HR Generalists to ensure all applicable state and local laws are complied with, as they relate to payroll.

3. Audit:
4. Point of contact for all Human Resources related internal and external audit requests, including, but not limited to: 401k Annual audit, Workers Compensation Annual Audit, and HR-related NCUA (National Credit Union Association) exam requests.
5. Responsible for data collection and performance of continuous compliance and operational audits of personnel-related data, systems, and practices. Identify risks and ensure root causes are identified, and strategies are consistent with government regulations and supportive of business objectives.
6. Assist the department with internal audits including, but not limited to Payroll and I-9 audits.

4. Administrative Support:

1. Update employee information in HRIS and other Credit Union systems
2. Primary contact for out-of-state employees to provide assistance and ensure compliance for items including, but not limited to: benefit/compensation issues, leaves of absence, and terminations
3. Partner with recruiting (and their respective vendors) to ensure compliance with out-of-state recruiting/onboarding laws
4. Responsible for the preparation and filing of annual EEO-1
5. Timely purchase and distribution of all applicable state/ federal labor law posters
6. Assists in coordinating the annual open enrollment process for the credit union

5. Supporting Responsibilities:

1. Adapt to new tasks and responsibilities as the business grows and changes
2. Compile and provide requested reporting to HR leadership as needed
3. Support organizational initiatives and community involvement
4. Assists with special employee functions
5. Maintain confidentiality
6. Performs other related duties as assigned

Job Requirements:

Education and Experience

• High school diploma or G.E.D equivalent required.
• Five years of human resource experience is required (HR compliance preferred).
• HR Certification required (examples include PHR, SPHR, SHRM-CP, SHRM-SCP, etc)
• ADP Workforce Now experiences preferred.

Skills, Knowledge and Abilities

• Experience in Labor Laws and Multi-State Employer Requirements.
• Manage multiple expectations with competing priorities
• Able to work independently and as part of a team, with the flexibility to adapt to continually changing workload priorities.
• Ability to handle sensitive information and apply discretion and sound judgment in managing payroll processes and decisions
• Strong knowledge of federal and state regulations.
• Excellent organization skills
• Skilled in MS Office including Word, PowerPoint, and Outlook. Excellent skill in Excel required. Prior HRIS experience is very helpful.
• Diligent and have a strong work ethic, and due to the nature of the work, be able to maintain a high level of confidentiality as well as maintain the integrity of the overall Credit Union compensation philosophy.
• Knowledge of general HR practices and procedures
• Detail-oriented in order to provide accurate, relevant, and timely information to internal and external members.
• Possess excellent written and verbal communication skills to interact with all levels of management, answer questions, resolve issues, and communicate with others.
• Ability to deal sensitively with confidential material.

Desirable Traits:

• Pleasant and professional appearance
• Strong communication skills
• Enjoys working with public using a courteous professional approach
• Able to work flexible hours
• Dependable
• Independent worker
• Organizer and planner
• Possess decision-making abilities
• Willingness to guide and teach others
• Versatile in all aspects of the credit union

Physical Functions

• Must have the ability/stamina to work at least 40 hours a week
• Will frequently reach, feel, bend, stoop, carry, finely manipulate and key in data
• Must be able to engage in problem-solving skills to help identify and solve potential issues in the field
• Must be able to communicate heavily through telephone, e-mail, and in-person communications